INSTRUCTIONS
REGISTRATION AND ACTIVATION OF ENTRANT
Definition
An
entrant is a subject made up of one or more participants.
A
group leader may belong only to the category of designer.
A
group leader may not be changed.
The
registration code must not appear on any communications with the platform
(requests for clarification) or on the files required by the online procedure.
Registration
An entrant must first register on the site by furnishing information such as:
first and last name, PEC email
(1), password and acceptance of privacy clause.
During registration, a new entrant creates a unique identity code called the
registration code.
The first and last names and PEC email indicated at registration are those
of the group leader; this information may not be modified subsequently.
Participants added subsequently may belong to any category, but may never become the group leader.
Following the rules explained above, before proceeding with registration, in the case
of group participation, it is important to identify the group leader and use his/her data
for registration to obtain the
registration code.
All communication between the Competition's web platform and the entrant shall take place using
the group leader's PEC email.
(1) N.B.: for registering on the platform, use of certified email
@postacertificata.gov.it
is not allowed, in that this type of mailbox is used exclusively for communication
between Government and governmental agencies and the Citizen as a private citizen
and not acting as a company or as a professional. See: Article 16 bis comma 5 of law number 2/2009.
Activation
At the end of registration, an email shall be sent to the PEC address indicated; said email
shall contain the registration code to be used in all phases of the competition and a link
to click to activate registration and guarantee the accuracy of the PEC email address used.
If the entrant does not receive an email for activation, he/she may request a re-send using
the function of
retrieve link for activation (recupera link di attivazione).
The entrant must click on the link received in the email to complete registration.
The activation link has no expiration date.
After having clicked on the activation link, the entrant will be redirected to the Login page.
Retrieve password
In case of necessity, the entrant may fill out a form
to
retrieve a password (recupero della password),
indicating the PEC email address and the registration code. The system provides for creating
a new password and sending it to the PEC email address provided by the entrant.
The new password substitutes the old one indicated during registration and may not be changed;
it is always possible to use the
retrieve a password function (recupero della password).
ENTRANTS RESERVED AREA
Once registration is complete, the
entrant can use the
registration code and password
to access the
Reserved Area (Area Riservata)
where all the functions needed to participate in the competition may be found.
The competition is divided into two phases:
- The first phase, accessible to all registered participants, provides for transmission
of Envelope A with personal data and Envelope B with the materials for design projects;
- The second phase, accessible only to the entrants admitted, provides for transmission only
of Envelope B with materials for design projects required for the second phase.
Participation in the competition provides for submitting a
file made up of personal
data (
Virtual Envelope A) and design projects (
Virtual Envelope B).
For the platform, the order in which the two Envelopes are prepared and completed makes
no difference. For example, it is possible to add materials to Virtual Envelope B
and subsequently complete the information in Virtual Envelope A or vice versa.
Entrant's homepage
The entrants' homepage shows the main information about the competition:
- entrant's registration code
- the link to the instructions and the mailbox for assistance in using the platform
- the state of the Notice with the end date of the current phase highlighted
- the participation area selected by the entrant or link to the page to select it (*)
In the right-hand column of the website, the entrant will always find information concerning:
- participation area selected (*)
- state of the competition Notice
- deadlines for submitting requests for clarification
- state of completion of the 2 Envelopes.
To make clear the state of completion, the system uses circular icons that change to 3 different colors:
incomplete action
action to be completed
action completed and confirmed
It will be possible to transmit the file, by the dates set for the competition, only once you
have completed and closed the 2 virtual envelopes, and selected the participation area.
Select the participation area (*)
If the competition requires identification of the participation area, you can select or
modify it at any time before the deadline for
Phase 1/sole Phase /
fase 1/unica , provided
the file has not been closed and delivered.
Each entrant may select only one participation area.
To select the participation area, the entrant must click on the link
Select the area /
Seleziona l’area present
in the
entrant's homepage /
homepage del concorrente and
in the section
ENTRANT PROFILE/AREA /
PROFILO CONCORRENTE / AREA.
After making the selection, the name of the area chosen will appear in the entrant's homepage
and in the
ENTRANT PROFILE/AREA /
PROFILO CONCORRENTE / AREA section.
Next to the name of the area selected, there will always be a link enabling you to change the area.
It is compulsory to select the participation area before you can download the summary
document/application form (
PDF of the documents to be signed to complete Envelope A /
PDF dei documenti da firmare per completare la Busta A),
as this document shows the CIG (Competition Identification Code) and
the name of the area selected.
If, after downloading, completing, signing and uploading the
PDF of the documents to be signed
to complete Envelope A /
PDF dei documenti da firmare
per completare la Busta A, you wish to change the participation area, you must:
- delete the summary document/application form
(PDF of documents to be signed to complete Envelope A /
PDF dei documenti da firmare per completare la Busta A) previously uploaded
- select the new participation area
- download the updated version of the summary document
(PDF of documents to be signed to complete Envelope A /
PDF dei documenti da firmare per completare la Busta A)
- fill in, sign, and upload the summary document updated with the data for the new area selected.
It is possible to change the participation area as often as you wish, and at any time before
the deadline for delivery of the documents for
Phase 1/sole Phase /
fase 1/unica
on condition that the file has not been closed and delivered, by following the directions above.
Requests for clarification
In the reserved area, entrants can submit requests for clarification about the competition.
The deadline for the submission of clarification requests is shown on both the homepage
and in the
REQUESTS FOR CLARIFICATION /
RICHIESTE DI CHIARIMENTI section in
the right-hand column.
If the deadline for submission of applications has not expired, you can submit a question
by accessing the section
REQUESTS FOR CLARIFICATION > insert a request for clarification /
RICHIESTE DI CHIARIMENTI > inserisci una richiesta di chiarimento.
After the deadline for publication of the answers by the RUP, a new item will be available
on the
QUESTIONS /
DOMANDE menu, where you will be able to read the answers
and download a PDF file with all the questions/answers from entrants.
N.B. Requests for clarification must be anonymous and contain nothing that enables them to be identified.
Submit a comment
After the deadline for
Phase 1/sole Phase /
fase 1/unica , it will be possible
to submit a comment for the RUP by accessing the section
SUBMIT A COMMENT TO THE RUP > submit a comment /
INVIA UNA SEGNALAZIONE AL RUP > scrivi una segnalazione.
This feature is available for four days after the deadline for delivery of the file.
The RUP may answer the comment; if an answer is provided, the entrant will receive an email
indicating that the answer is available in the reserved area by accessing the section
FEEDBACK COMMENTS > read replies to comments /
RISCONTRO SEGNALAZIONI > leggi le risposte alle segnalazioni.
VIRTUAL ENVELOPE A
Virtual Envelope A calls for providing personal data of the entrant whether single or in a group.
Personal Data for Entrant and Information of Other Participants
The platform asks that the group leader complete his/her own personal data by accessing
the section
VIRTUAL ENVELOPE A > list of participants /
BUSTA VIRTUALE A > elenco partecipanti
and by clicking on the button
modify / modifica your personal data.
The platform allows for creating a list of participants for each registered entrant.
These people may be defined by accessing the section
VIRTUAL ENVELOPE A > list of participants /
BUSTA VIRTUALE A > elenco partecipanti,
by clicking on the button
create a new participant /
crea un nuovo partecipante
and completing the personal data sheet.
The platform requires that the following rules be followed:
- The group leader must have registration number for the Professional Order
- Each participant in the category "designer" must be inserted with his/her
own number for registration in the Professional Order
After having completed the personal data sheets, it is necessary to load a file
of each participant's identity card by accessing the section
VIRTUAL ENVELOPE A > list of documents for participants /
BUSTA VIRTUALE A > elenco documenti dei partecipanti
and clicking on the button
upload identity card in Virtual Envelope A /
carica carta di identità nella busta virtuale A.
It is furthermore possible, but not obligatory, to upload the file
of an additional document for each participant, such as for example the authorization of a Company.
The platform allows for visualizing the uploaded documents by clicking on
the button
view /
visualizza of the line corresponding to the participant.
If you wish to substitute a file for a participant, it is necessary to first eliminate
the file by clicking on the corresponding
delete /
elimina button, and then upload a new file
clicking on the button
Upload identity card in Virtual Envelope A /
carica carta di identità nella busta virtuale A
or
Upload additional document in Virtual Envelope A /
carica documento aggiuntivo nella busta virtuale A.
The status of completion of personal data and PDF files for participants may
always be viewed in the section
VIRTUAL ENVELOPE A > list of participants /
BUSTA VIRTUALE A > elenco partecipanti.
Participant Management
Participants may be added, modified or removed at the discretion of the entrant;
only the group leader may not be eliminated; moreover, the data entered regarding
the group leader upon first registration may not be modified.
When a participant is eliminated, all his/her personal data and possible uploaded documents will be removed.
Confirmation of entrant's personal data and for other participants in a group
The platform requires specific confirmation of the data in Virtual Envelope A that
has been inserted up to now in order to generate a summary document that the entrant
must download and then complete, sign and upload.
When the information is complete and the identity cards of all participants
have been inserted and uploaded in the section
VIRTUAL ENVELOPE A > list of documents of participants /
BUSTA VIRTUALE A > elenco documenti dei partecipanti,
a button will appear
Confirm participants' data /
conferma dati partecipanti.
To be able to proceed, you must click this button to complete insertion of data, after which
it cannot be modified, and thus you may move on to the subsequent step.
Download documents to be signed
After having clicked the button
Confirm participants' data /
conferma dati partecipanti, while still
in the section
VIRTUAL ENVELOPE A > list of documents of participants /
BUSTA VIRTUALE A > elenco documenti dei partecipanti,
the entrant must click the new button Download PDF of documents to sign
to complete Envelope A in order to download the PDF file generated
by the platform with all the documents needed in order to complete
VIRTUAL ENVELOPE A /
BUSTA VIRTUALE A.
In the PDF file, you will find in particular the following documents that
are partially pre-filled in by the platform:
- Application (to be filled out by group leader), made up of
- personal data, company data and other declarations of the Group leader
- personal data of the other designers if the entrant is represented by a group
- definition of group leader with space for signature of the other designers participating if entrant is a group
- personal data of collaborators and/or consultants
- Self-declaration in substitution of affidavit, made up of
- 3 pages for group leader, with space for signature
- 1 page for each designer, if entrant is a group
- Group data sheet with summary of data for group leader,
for other designers if the entrant is a group, and for possible collaborators and/or consultants
- Consent for treatment of personal data with space for signature
- Text of law D.Lgs.163/06 - Art. 38
Upload signed documents
The entrant must download this file (declaration_participants.pdf), print it,
complete the missing data, sign where it is indicated (group leader and other
designers/collaborators/consultants), scan all the pages of the document
(except for the text of the law D.Lgs. 163/06 – Art. 38) and upload the complete PDF
by clicking on the button
upload PDF of signed documents /
carica PDF dei documenti firmati.
It is possible to view the uploaded document by clicking on the button
view /
visualizza
on the corresponding line. If necessary, for example if you realize that signatures
are missing or some data is incomplete, you may eliminate the document
by clicking on the button
delete /
elimina and uploading it again by clicking
on the button
upload PDF of signed documents /
carica PDF dei documenti firmati.
By uploading this file,
VIRTUAL ENVELOPE A /
BUSTA VIRTUALE A is complete, and ready for closure.
VIRTUAL ENVELOPE B - PHASE 1
The virtual envelope B /
BUSTA VIRTUALE B requires you to upload the
documents defined by the competition Notice in PDF format.
If necessary, you will be requested to enter a text summarizing the report by using the appropriate button.
Upload the documents requested
The platform allows you to upload the design boards and the report by accessing
the section
VIRTUAL ENVELOPE B> list of documents /
BUSTA VIRTUALE B > elenco elaborati.
On this page, the list of files uploaded and text summarizing the report are always visible, if so required.
The time sequence in which the files are loaded makes no difference to the platform.
The entrant must click on the button
upload a board /
carica una tavola
to upload a board, then select its number.
It is possible to see the board loaded by clicking the button
display /
visualizza in
the corresponding line. If you want to replace a board, you must delete it by clicking
the
delete / elimina button in the appropriate line and then proceed with the new upload.
The same functions are available for the other files requested. In this case you must use
the button
upload a document /
carica un documento and choose the type
of document (e.g. report, calculation of expense, press summary and images /
relazione, calcolo di spesa, summury press and images)
As described above, until the envelope is closed, you can replace the
files requested a number of times.
DELIVERY OF FILE - PHASE 1
The procedure for transmitting documents and materials in Phase 1 of the competition requires
completion of Virtual Envelope A, Virtual Envelope B and subsequently closing the file.
To proceed to
close the file /
chiusura del plico and thus to transmit it, it is necessary
that Virtual Envelope A and Virtual Envelope B be complete
and in the
state. In this condition,
the button
confirm, close and send virtual file Phase 1 /
conferma, CHIUDI e trasmetti plico virtuale Fase 1
in the right hand column
of the box
CLOSE VIRTUAL FILE – PHASE 1 /
CHIUDI PLICO VIRTUALE - FASE 1 will appear
and in the section
VIRTUAL ENVELOPE B> list of materials /
BUSTA VIRTUALE B > elenco elaborati.
Once the procedure is ended, the entrant will receive an email with
the date and hour of transmission of the File of Phase 1 at the PEC email address used for registration.
After having sent the file, the entrant will be able to consult the documents sent by accessing the Reserved Area.
Between the end of Phase 1 and the start of Phase 2, the entrants will be able to use a form
to notify the RUP directly, furnishing comments. The form is accessible in the section
SEND A MESSAGE TO RUP> write a message /
INVIA UNA SEGNALAZIONE AL RUP > scrivi una segnalazione.
It should be remembered that this is the only way entrants may communicate with RUP.
At the end of the procedures provided for by the first phase, the entrants
selected by the jury shall receive an email from the platform communicating
that they are admitted to the second phase of the competition.
The codes of entrants admitted to Phase 2 shall be published on the homepage and may be viewed by all.
VIRTUAL ENVELOPE B - PHASE 2
Virtual Envelope B requires that the documents specified by the competition notice be uploaded,
that is to say, the panels, the report and the calculation of expenses in PDF format
only for the entrants admitted to Phase 2.
Upload required documents
The platform allows for uploading the design panels, the report and the calculation
of expenses by accessing the section
VIRTUAL ENVELOPE B > list of materials /
BUSTA VIRTUALE B > elenco elaborati.
On this page the list of the panels uploaded, the report, and the calculation
of expenses in PDF format may be viewed.
For the platform, the order in which the panels, the report
and the calculation of expenses are uploaded makes no difference.
The entrant must click the button
upload a panel /
carica una tavola to upload a panel,
on the page for uploading he/she must select the number of the panel he/she is uploading.
It is possible to view the uploaded panel by clicking on the button button
view
on the corresponding line. If you wish to substitute a panel, it is necessary
to first eliminate it by clicking on the button
delete /
elimina on the corresponding
line and then uploading a new panel by clicking on the button
upload a panel /
carica una tavola.
The same functions are available for the report and the calculation of expenses.
As described above, it is important to understand that until the file is closed,
it is possible to substitute many times the panels, the report and the calculation of expenses.
DELIVERY OF FILE - PHASE 2
The procedure for transmission of the documents and panels in Phase 2 of the
competition requires that Virtual Envelope B be complete and subsequently the file shall be closed.
To proceed to
close the file /
chiusura del plico and thus to transmit it, it is necessary
that Virtual Envelope B be complete
and in the
state.
In this condition, the button
Confirm, close and send virtual file Phase 2 /
conferma, CHIUDI e trasmetti plico virtuale fase 2
in the right hand column of the box
CLOSE VIRTUAL FILE – PHASE 2 /
CHIUDI PLICO VIRTUALE - FASE 2 will appear
and in the section
VIRTUAL ENVELOPE B> list of materials /
BUSTA VIRTUALE B > elenco elaborati.
Once the procedure is ended, the entrant will receive an email with the date and hour
of transmission of the File of Phase 2 at the PEC email address used for registration.
After having sent the file, the entrant will be able to consult the documents sent by accessing the Reserved Area.
(*) Available only if the competition offers more areas.
